Credit Card Requests
Credit Card Eligibility: College credit cards are issued to faculty/staff only when there is a demonstrated and ongoing business need. As part of the College’s financial stewardship and risk management practices, requests are reviewed to determine whether a card is necessary for an employee to effectively carry out their job responsibilities. The review considers anticipated business use, spending requirements, and available purchasing alternatives.
To request a credit card, please complete the necessary information on the form below:
Once you submit, the Financial Accountant will receive an email and forward your request for approvals. Once all approvals have been received it will take 5-7 business days for your card to be received by Finance and we will contact you to pick up your new credit card.
To make changes to a credit card, such as requesting a temporary limit increase, please complete the necessary information on the form below:
Credit Card Change Request Form
Credit Card Expense Processing
View, code and submit expenses in Oracle. Go to Me>Expenses. Use link below.
Please code all credit card transactions with the proper account number and provide an attachment for each expense. All transactions should be coded by the 15 th of each month. After submitting, it will be routed through oracle for approval.
Lost Credit Cards Or fraudulent charges
If you have a dispute on your credit card statements please contact JP Morgan Chase directly at 888-297-0768 or 800-380-5540. Please also contact uccreditcard@ursinus.edu within 60 days of the date of your statement.
For lost or stolen credit cards, please call 1-800-316-6056 and inform Finance at uccreditcard@ursinus.edu
UNALLOWABLE USES OF COLLEGE CREDIT CARDS
College credit cards may not be used to purchase these goods and services:
- hazardous materials
- chemicals
- capital equipment
- UC Spirit Shop
- computers
- independent contractors
- entertainers
- temporary employment
- personal purchases
- purchases from contract suppliers
In general, purchases that require advanced documentation such as insurance, service level agreements, and pricing quotes should be paid via requisition. The College enables credit cards using standard merchant category codes to restrict the purchase of other prohibited categories of goods and services.
sales tax exemption
The College has limited tax exemption from sales tax in the Commonwealth of PA and a few other select states.
Not all purchases qualify for tax exemption (e.g. materials, supplies, or equipment used in construction, reconstruction, remodeling, repair or maintenance of any real estate) and misuse of the tax exemption identification number could lead to fines or the loss of status.
Use of the College’s sales tax registration number for personal purchases is prohibited.