Internship Deadlines, Process, and ILA

Request should be emailed to Interim Provost and VP for Academic Affairs Kelly Sorensen.

Include in the email:

• The purpose of the request (ex. to get approval to receive 4 credits for an internship experience this summer prior to reaching junior status).
• The name of the UC Faculty Internship Advisor who has approved the internship experience as meeting department credit guidelines (ex. I have spoken to Dr. Smith about this opportunity and they verified that the experience would meet the requirements outlined by the Biology Department).
• Any additional notes (ex. The site supervisor at Pfizer pharmaceutical will be able to oversee my experience for 160 hours).

In some circumstances an internship site may ask Ursinus College for additional information in order for a student to intern. Please see the options below and contact the appropriate Ursinus professional.

Request for Ursinus College to develop an agreement with the hosting organization: student needs to email the Associate Dean, Kelly Sorensen.

Request for Ursinus College to provide certification of insurance information (COI): student needs to email the Environmental Health and Safety Risk Management contact: James Shuttlesworth.

In the email to Kelly Sorensen or Carol McMillin please provide the following information at least two days ahead of your paperwork due date:

1. State their name and contact information, including email and phone (ex. This is Susie Smith and I can be reached by email at susmith@ursinus.edu and by cell phone at 610-ABC-1234)
2. The purpose of the request (ex. to get a copy of Ursinus College’s certificate of insurance in order to shadow in a hospital setting OR Sample Hospital, requires an agreement between their site and Ursinus College in order for me to shadow in the health setting)
3. The student’s reason for seeking the College’s certificate of insurance or agreement (ex. I am interning at Abington Hospital in the summer of 2022 and the certificate/agreement is required for participation)
4. The name and address of the organization/medical facility making the request (ex. Abington Hospital, 1200 Old York Rd, Abington, PA 19001). Include the name and email address of the contact person to receive the COI
5. Specific insurance coverages requested (e.g. “evidence of general liability insurance”)
6. Any additional notes (ex. Abington Hospital is requesting the certificate of insurance information by May 15, 2025)

Prior to participation, a student is required to gain college approval to partake in an internship outside of the United State for Ursinus credit. These internships are not part of an Ursinus study abroad program. Students will work with the Dean’s office and Center for International Programs to obtain the waiver required for participation. Lack of prior approval disqualifies the student for academic credit.

The Center for International Programs will consider the same parameters for approving study abroad experiences, such as international alerts and warnings, when determining approval status for internships outside of the United States. Consultation with the Office of Risk Management may also be required.

A student must be in good disciplinary standing during the semester immediately prior to the planned internship experience.

Students should send one email to request approval to both Dean Kelly Sorensen and Paula Álvarez Tamés, Director of the Center for International Programs. In the email include:

• The purpose of the request (ex. I am seeking approval to participate in a 4-credit internship during the spring semester in Tokyo, Japan).
• The name of the UC Faculty Internship Advisor who has approved the internship experience as meeting department credit guidelines (ex. Dr. Smith and I have spoken about this opportunity, and they verified that the experience would meet the requirements outlined by the Biology Department for internship credit). Copy the UC Faculty Internship Advisor on the email sent to Dean Kelly Sorensen and Paula Álvarez Tamés.
• A written or attached copy of the internship position description.
• A written or attached copy of the academic, personal, and professional learning objectives you have outlined for the internship experience. Your UC Faculty Internship Advisor’s feedback should be incorporated into your written objectives. Consult the CPD website if you need assistance writing your learning objectives.

Note: Keep copies of your internship description and your written objectives; both will be copied into your Internship Learning Agreement (ILA) on Handshake Experience, if your international internship is approved for the credit process.

• A written or attached copy of the housing information for the internship (ex. During the internship I will be residing in a dormitory style room with other college students. The organization hiring me as an intern, The Smith Group, provides the residence as part of the internship program).
• A written or attached copy of a statement that demonstrates that you will be safe and supported during the internship by answering the following 5 questions:
  1. Does your family support the experience?
  2. Indicate previous international experiences.
  3. How did you find the position? (there are lots of scams)
  4. A contingency plan (nearest emergency contact, insurance coverage, travel plans, etc.).
  5. A statement indicating that you consulted the U.S Department of State travel advisories.