An Event Director is a student trained by a professional staff member who manages registered events held on‐campus. Event Directors are responsible for maintaining a safe event environment, and ensuring that all attendees abide by federal, state, and Ursinus College laws and policies.
Any registered event within a Reimert suite requires 3 Event Directors to be present for the duration of the event. Any registered event within a designated Main Street house requires 4 Event Directors to be present for the duration of the event.
Event Director Expectations
- Must have at least 1 Event Director be over 21 years of age.
- Must be sober before and throughout the event.
- May not be in possession of alcoholic beverages, drugs, or drug paraphernalia throughout the event.
- Must be present inside the event suite or house for the duration of their event, with the sole exception of an Event Director standing immediately outside of the event suite or house’s door.
- At Reimert, 1 Event Director should be at the door managing entry and exit, including monitoring occupancy limits, while 2 other Event Directors should be circulating the event inside managing behaviors of guests. At Main Street houses, Event Directors have the same responsibilities, 1 Event Director should be at the front door and 1 at the back door with 2 Event Directors circulating inside.
- Event Directors are responsible for ensuring the event ends and that guests leave in a safe and timely manner at the conclusion of the event. Event Directors may be held responsible should guests continue an event in their absence.
- Event Directors are responsible for ensuring the event ends and that guests leave in a safe and timely manner at the conclusion of the event. Event Directors may be held responsible should guests continue an event in their absence.
- Must ensure that all attendees abide by federal, state, local, and Ursinus College laws, regulations, ordinances, and policies.
- Event Directors, while acting in the capacity of an Event Director, are considered Campus Security Authorities under the Clery Act.
- Must ensure all event attendees exhibit appropriate behavior, and must address any inappropriate behavior that occurs during an event.
- Must notify College personnel or Collegeville Police if an attendee poses a health or safety threat to self or to others.
- Must ensure that the event is registered by the deadline and only occurs within approved times.
- Must review and complete the opening form with RAs before starting the event.
- Must maintain communication with RAs and Campus Safety throughout the event. At anytime during the event, if an Event Director needs assistance in addressing a concern, they should call Campus Safety. Should an Event Director call for assistance, Campus Safety will do what they can to address the concern without the need to end the event.
- If at any time College personnel request an event be closed, Event Directors are expected to comply and assist with shutting the event down.
- Must ensure that the event suite or house has been cleaned immediately following an event.
Event Directors will share disciplinary and/or financial responsibility for any policy violations that occur while at their event.
Event Directors who are found to be in violation of Event Director policy may lose individual Event Director privileges, may risk losing event privileges for their house/suite or organization and/or be referred to Student Conduct.